OFFICE ADMINISTRATOR

We are looking for a full-time, permanent Office Administrator at our head office located in Downtown Vancouver. Reporting directly to the Office Manager, the Office Administrator position is responsible for ensuring optimal organization and appearance of Peterson’s head office. Additionally, the role will be providing assistance to the accounting team ensuring up-to-date financial records with timely and accurate processing of invoices and payments. If you are positive, customer focused, and hardworking, we want to hear from you!

Responsibilities:

  • Performing clerical duties such as photocopying, scanning, binding, typing letters, stuffing envelopes and filing;
  • Maintaining common areas of the office, including the central service area and kitchen;
  • Ensuring the kitchen is well-stocked; refilling milk, cream and coffee in the kitchen throughout the day as needed;
  • Taking inventory of office supplies ensuring that they are well stocked and ordered when necessary with manager approval;
  • Relieving reception and taking over receiving and directing multiple incoming telephone calls on multi-line phone system, greeting and answering walk-in customers and employee inquiries in a friendly and professional manner, arranging for local and international courier services for outgoing mail, and responsibly sorting and distributing incoming mail;
  • Ensuring Company intranet office resources page and events calendar is up to date;
  • Assisting with planning and executing company social events;
  • Ensuring invoices are reviewed and verified for accuracy and approval before processing for payment;
  • Ensuring payables are approved for posting and correctly coded and dated;
  • Maintaining accurate and up-to-date accounting journals, ledgers, and other records detailing financial transactions and supporting documentation;
  • Providing general administrative support to the accounting department including photocopying, filing, sorting, organizing and retrieving data and documents as requested by accountants; and
  • Ad hoc projects and other duties related to the improvement of office management as directed by the Office Manager.

Qualifications:

  • Completion of high school diploma;
  • Intermediate computer skills, specifically using Microsoft Office;
  • One (1) year experience working in an office environment in a similar role;
  • Experience  providing accurate and timely AP functions;
  • Ability to provide quality customer service while multi-tasking;
  • A polite, professional and cooperative personality and willingness to assist others;
  • Experience working in a receptionist role and using a switchboard phone system is an asset;
  • Ability to take direction and following through on assigned work in a timely manner and ability to adapt to changing needs and demands while remaining professional; and
  • Ability to resolve problems using facts and sound reasoning.

Start challenging yourself today in an environment that embraces diversity and rewards innovation with competitive pay and great benefits.

To apply for this opportunity, send your resume and cover letter to hr@petersonbc.com. Please note only Microsoft Word documents or PDF's will be accepted.

While we thank all candidates for their interest in joining our team, we will contact only those short-listed for an interview.