OFFICE ASSISTANT

We are looking for a part-time or full-time, permanent Office Assistant at our head office located in Downtown Vancouver. Reporting directly to the Office Manager, the Office Assistant position is responsible for ensuring optimal organization and appearance of the Peterson’s head office. If you are positive, customer focused, and hardworking, we want to hear from you!

RESPONSIBILITIES:

  • Performing clerical duties such as photocopying, scanning, binding, typing letters, stuffing envelopes and filing
  • Maintaining common areas of the office, including the central service area and kitchen

  • Ensuring the kitchen is well-stocked; refilling milk, cream and coffee in the kitchen throughout the day as needed

  • Taking inventory of office supplies ensuring that they are well stocked and ordered when necessary with manager approval

  • Relieving reception and taking over receiving and directing multiple incoming telephone calls on multi-line phone system, greeting and answering walk-in customers and employee inquiries in a friendly and professional manner, arranging for local and international courier services for outgoing mail, and responsibly sorting and distributing incoming mail

  • Ad hoc projects and other duties related to the improvement of office management as directed by the Office Manager

QUALIFICATIONS:

  • Completion of high school diploma
  • Experience working in an office environment in a similar role

  • Intermediate computer skills, specifically using Microsoft Office

  • Experience working in a receptionist role and using a switchboard phone system is an asset

  • Ability to take direction and following through on assigned work in a timely manner and ability to adapt to changing needs and demands while remaining professional

  • Polite, professional and cooperative personality and willingness to assist others

  • Ability to resolve problems using facts and sound reasoning

  • Ability to work independently and as a team player

Start challenging yourself today in an environment that embraces diversity and rewards innovation with competitive pay and great benefits. To apply for this opportunity, send your resume and cover letter to hr@petersonbc.com. Please note only Microsoft Word documents or PDF's will be accepted. 

While we thank all candidates for their interest in joining our team, we will contact only those short-listed for an interview.